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  Ministry Schedule -- Automated Substitutes and Trades

  You may now use the "Ministry Scheduling Web Terminal" to assist in finding a substitute when necessary. You can use the automated system, or log in to see contact information for other ministers.
  
  This note focuses on automated substitutes and trades. Note the automated system described here is one option for getting a substitute. You are not required to use it.
  
  Let's use an example to explain this system. Suppose the following ministers are all Extraordinary Ministers on June 14th
  
  Alec A -- Scheduled as Cup
  Bobby B -- Scheduled as Host
  Carol C -- Scheduled as Cup
  Dave D -- Not Scheduled on June 14th
  Emily E -- Scheduled as Lector
  Fay F -- Scheduled in Nursery
  George G -- Not Scheduled on June 14th
  
  Now suppose that Alec A can no longer serve on June 14th. He can log into the Web Terminal and click on the "My Schedules" tab to see his current schedule. By the listing for June 14th, he can click "Request Sub".
  
  The system will automatically e-mail those who could help him: in this case Dave D, Emily E, and George G. Bobby B and Carol C would not receive e-mails since they already EMs on that day and can not fill in for Alec. In addition, Fay F could not fill in because she is in Nursery. Since Emily E is scheduled as a Lector, she can't do both in the same Mass and so would not get an e-mail.
  
  The request would also show up in the "My Schedules" section of the Web Terminal for Dave D, and George G. They can click on the "Accept Swap" link in the e-mail for web terminal to fill in for Alec A. When they do so, they also have the opportunity to offer to trade one of their other dates (if any).
  
  Once a substitute is found, the schedule is automatically updated in the web terminal. Plus, weekly reminder e-mails will now be based on the updated schedule (or old software did not have this feature).
  
  Pros of the system:
  Quick and easy to use
  E-mails go only to those who can fill in
  Anyone checking their schedule online who can fill in can see your request
  Automatic E-mail confirmations of the substitution
  Schedule on web terminal and future reminders automatically updated
  
  Cons:
  You can not request a trade with a specific minister or date/time
  Not as personal as a phone call or talking to someone at Mass
  
  Your Ministry Coordinator may provide you with additional information or guidance on requesting substitutes.